Program and Executive Assistant

HomeAid Northern Virginia
Program and Executive Assistant

Who We Are:
HomeAid Northern Virginia (HomeAid/HANV) is a charitable 501(c)3 non-profit organization founded in 2001 as the philanthropic arm of the Northern Virginia building industry and serves as a local chapter of HomeAid America. HomeAid believes everyone is deserving of dignity and hope, and for individuals and families struggling with the uncertainty of finding a place to sleep at night and access to programs that support getting back on their feet, the security that comes with having a roof over one’s head and access to critical wraparound services will allow them to focus on the issues that caused them to become homeless in the first place. In our twenty-year history, HomeAid Northern Virginia has made a difference in the lives of over 196,000 individuals and families experiencing homelessness or who would otherwise be homeless in Northern Virginia and beyond. HomeAid makes the right match between our partners in the homebuilding industry who donate time, labor, materials, and expertise and nonprofit renovation and build needs—and manages these construction projects to reduce the financial and staff time burden on nonprofits so that they can focus on direct interventions with clients experiencing homelessness. Our work makes the entire system of safety net nonprofits more sustainable.

Through HomeAid’s Program, the core of our mission, HANV builds and renovates housing and programmatic facilities at a 30-100% savings thanks to the generosity of our professional Builder Captains and Trade Partners. To ensure everyone involved benefits from working with us, HomeAid manages the entire project from beginning to end. From the initial pairing of non-profit and professional building industry partners to handling building and county codes, to architecture and monitoring construction timeline and communication between all parties involved, and everything in between, HomeAid is there to make sure the projects finish on time and well under budget in most cases. This savings enables the service providers to improve and expand their facilities while focusing their limited resources on critical programming and wraparound services necessary to help clients become self-sufficient and move beyond homelessness and trauma.

Who You Are:
You have the drive and a desire to work for an organization with a strong mission. You enjoy a varied day and have incredibly strong organizational and interpersonal skills. You’re ready to jump in and make a difference using your experience with managing the administrative aspects of our construction projects which includes project budgets, thank you letters, progress photos, planning small appreciation events like luncheons and open houses, etc. as well as outreach and coordination of meetings as we expand our mission into new territory, assisting in fundraising and project-related events.

What You’ll Do:
You are responsible for assisting the CEO with the administration of our shelter program and shelter service programs as well as fostering new relationships and coordinating outreach as we move into new markets. You will assist with fundraising events and plan project-related events like ribbon cuttings and open houses. You will work with a multitude of people within the building industry and the non-profit sector. Managing details of construction projects will on occasion require site visits.

Primary Responsibilities:
• Manage administrative aspects of all construction projects, including scheduling project site visits, overseeing project budget, submitting insurance applications for each project, entering project details into donor database, generating thank you notes for project donors, and other duties to ensure the completion of the project
• Assisting the CEO in managing relationships with project builders and service providers, ensuring timely communication and that all expectations are met from both parties, helping to overcome obstacles that delay the progress of work and serving as the go-to person for both the builder and the service provider to help achieve project goals
• Plan all details of appreciation luncheons at the completion of each project
• Assist the Executive Director and CEO in expanding HomeAid Northern Virginia’s reach into Washington, D.C. by creating and maintaining a new communication and marketing timeline, and researching and creating new relationships with the builder and non-profit/service providers in the area
• Attend networking/industry events to represent HomeAid when applicable; Attend and assist at all HomeAid fundraising and project-related events.
• Assist Events Manager with managing all Shelter Services programs like our Builder for Babies, Backpack drives, WolfTrap Event and Housing Forum.
• Other duties as assigned

• Minimum five years’ experience in the areas of administration/project management/executive assistant. College degree preferred but not required. Non-Profit experience a plus.
• Excellent written and oral communications skills; must be proficient and concise.
• Must be flexible and adapt to a changing schedule of activities and priorities.
• Must be highly organized, and able to multi-task in a fast-paced work environment with attention to detail.
• Must be comfortable with and proficient in the delegation of tasks to both staff and volunteers.
• Ability to relate to people from various backgrounds, experiences, and professions.
• Must be willing and able to make brief presentations and/or speak in front of small groups when applicable.
• Must have own transportation. HomeAid pays mileage.
• Must be fully proficient with Microsoft Office and have experience with donor databases. Familiarity and experience with DonorPerfect and Salesforce a plus.
• Must be available to work some evenings and weekends, as needed.
• Must be willing to attend and assist with all fundraising and project-related events.
• Must demonstrate initiative, superb attitude, and dedication to serving all stakeholders.

This is a great opportunity for someone who enjoys a fast-paced work environment and wants to gain serious experience in the local non-profit community.

The salary range is $45,000 – $55,000 annually depending on experience. We offer insurance benefits of Medical, Dental, Vision, Prescription drugs, Short Term Disability, Long Term Disability, and Life Insurance at no cost to the employee (family members can be added to the plan for an additional cost to the employee); and a retirement plan. We offer a flexible work environment including a 37.5 hour work week, Paid-Time-Off, and professional development opportunities. We observe 10 Federal Holidays as part of the paid-time-off package.

To Apply:
Send a cover letter and resume to Resumes without a cover letter will not be considered.
Easily Apply HERE